Healthcare Automation Systems
Three Systems to Transform Your Healthcare Practice
Designed specifically for dentists, med-spas, chiropractors, and clinics. Stop losing patients to missed calls, no-shows, and slow intake processes.
SYSTEM 1
Missed-Call Recovery System
Research shows that 30-40% of callers hang up without leaving a message when they can't reach someone. Our system is designed to automatically capture these lost opportunities.
The Problem
- •Receptionists are busy with in-office patients
- •Patients call after hours and give up
- •Competing practices answer first and win the patient
- •Lost revenue adds up quickly
How It Works
- 1Patient calls and reaches voicemail
- 2System instantly sends personalized text message
- 3AI answers questions and books appointments
- 4Patient is captured before calling competitors
Key Features
Instant Text Response
Every missed call gets an immediate text within seconds, keeping patients engaged
AI-Powered Conversations
Answers common questions about services, hours, insurance, and availability
24/7 After-Hours Booking
Patients can book appointments any time, even when your office is closed
Automated Follow-Up
System continues conversation until patient books or opts out
Dashboard Tracking
See exactly how many patients were recovered vs. lost
Industry Standard
30-40% of callers don't leave messages
This system is designed to capture those lost opportunities
SYSTEM 2
Smart Appointment System
Industry studies show healthcare no-show rates average 15-30%. Our system is built to help reduce these costly gaps in your schedule through automated reminders and easy rescheduling.
The Problem
- •Patients forget their appointments
- •Last-minute cancellations leave schedule gaps
- •Staff spends hours calling to confirm appointments
- •No-shows mean lost revenue and wasted time
How It Works
- 1Automated reminders sent via SMS and email
- 2Patients can confirm or reschedule with one click
- 3System follows up with no-shows to reschedule
- 4After visit, automatically requests reviews
Key Features
Multi-Channel Reminders
Sends reminders via SMS and email at optimal times before appointments
One-Click Rescheduling
Patients can easily reschedule without calling the office
No-Show Recovery
Automatic campaigns to re-engage patients who missed appointments
Google Review Builder
Automatically requests reviews from satisfied patients after their visit
Calendar Integration
Syncs with your existing practice management system
15-30%
Average healthcare no-show rate
Built to help reduce this costly problem
SYSTEM 3
Patient Intake Automation
Staff at typical practices spend 15+ hours per week on administrative tasks. Our system is designed to streamline new patient onboarding and reduce front desk workload.
The Problem
- •New patients have lengthy paperwork
- •Forms arrive late or incomplete
- •Staff time wasted chasing down information
- •Delays in getting new patients scheduled
How It Works
- 1New patient receives automated intake forms
- 2Easy mobile-friendly forms completed online
- 3System automatically sends reminders if incomplete
- 4Information flows directly to your system
Key Features
Automated Form Delivery
New patients automatically receive intake forms via text and email
Mobile-Friendly Forms
Patients can complete forms on any device, anywhere
Completion Reminders
Automatic reminders to patients who haven't finished their forms
Direct System Integration
Information uploads directly to your practice management system
HIPAA-Friendly Storage
Handles patient data with healthcare-conscious security protocols
15+ Hours
Staff time per week on admin
Designed to reduce this burden significantly